ANNUAL GENERAL MEETING

The AGM is to be held annually by the Host Province.

An agenda needs to be produced, and even though the bylaws state that it's the job of the Vice President, he/she should certainly consult with the President, Secretary and Treasurer. Probably the Secretary should do the actual mailing.

Provincial Directors should be asked for agenda items and nominations well before the AGM, as they in turn need time to check with their Provincial Associations. A lead time of two months is required by the by-laws. More never hurt.

Since voting on all motions including the election of Officers is to be done by email, the meeting should go ahead in a straightforward manner.

If the President is unable to be at the AGM, then the Vice President (who is appointed by the Host Province) should chair the meeting. If the VP can't make it, a Chairperson should be elected at the meeting.

If the Secretary is unable to attend, the Host Province should appoint a temporary Recording Secretary to record the minutes and send them to the AWC Secretary.

OBSERVERS should be made to feel welcome at the AGM, and be encouraged to voice their opinions on matters that are of concern to them.

SECTION B c) OPERATING PROCEDURES contd.

	ANNUAL GENERAL MEETING  -  PROVINCIAL REPRESENTATIVE
		CITY/PROVINCE DATED: _______________
To:  Chairperson, Amateur Winemakers of Canada Annual General Meeting.
In the absence of the [Province] Provincial Director, we the undersigned
wish to inform you that the following person(s) have been duly authorized
to put forward [Province's] positions and motions at the Annual General
 Meeting of the Amateur Winemakers of Canada, scheduled to be held on

____________________________in_______________________________________

NAME AND ADDRESS:____________________________________________________

_____________________________________________________________________

OR:

NAME AND ADDRESS:____________________________________________________

_____________________________________________________________________

Exceptions and conditions if any:____________________________________

_____________________________________________________________________

_____________________________________________________________________

On behalf of [Province] Amateur Winemakers:

___________________________ President 

___________________________ Secretary

___________________________ Provincial Director

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